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Senior Post Completion Assistant

1 week left to apply
Newport, Wales, UK Get directions
1 week left to apply

Job Purpose:

To support the Post Completion Team with a variety of admin tasks as part of the post-completion conveyancing process. Completing registrations and dealing with all Land Registry processes and requisitions. Reviewing and scanning all files and documentation received into the department and supporting the team in its paper-free post-completion functions. Experience of the conveyancing – post-completion process preferable. 

Your responsibilities will include: 

  • To effectively review and scan all documents received on a file received into the Post Completion Team
  • Manage the storage of files received into the department in preparation for registration to HM Land Registry.
  • Review documents and ensure all documentation is available and completed correctly in accordance with company policy and industry regulation.
  • Maintain a variety of worklists, trackers, reports, and spreadsheets within the department.
  • Review, respond and resolve requisitions and/or cancellations received from HM Land Registry on registrations within set timeframes.
  • To review, compile, download and send documentation from a variety of sources to clients or lenders.
  • To effectively manage all incoming correspondence into the department either by post or email.
  • To liaise with clients, lenders, solicitors, and colleagues in regards to Post Completion matters.
  • To be able to consistently achieve personal and department performance-related targets. 

Essential Skills: 

  • Must have 3 years of experience working within Post Completion
  • Able to manage complex matters – HM Land Registry. 

Personal Qualities

Managing Yourself

  • Self-motivated and able to manage conflicting priorities and tasks with minimal supervision.
  • Copes effectively in demanding circumstances.
  • Good time management, adopting a flexible approach to work.
  • Demonstrates persistence and commitment to completing tasks and objectives.
  • Pays attention to detail and quality of work.
  • Demonstrates a commitment to improving working practices and supports company plans and policies.

Working with People

  • Confident in building and maintaining strong working relationships with staff of all levels of seniority.
  • Demonstrate a ‘can-do’ attitude including a willingness to help others within the company.

Problem Solving

  • Demonstrates sound judgement and good decision-making when dealing with problems.
  • Able to identify a problem arising and can develop a solution or take the correct course of action.
  • Knows when to seek guidance or further input from others before taking action.
  • Checks that information is accurate and complete.
  • Looks for new solutions to problems as well as tried and tested methods.

Communication Skills

  • Able to communicate to colleagues in writing in a clear, constructive, and professional way.
  • Communicate with external stakeholders and clients whilst ensuring the company is always represented in a professional manner.
  • Willing to ask questions, listen to others views and accept advice.
  • Willing to contribute ideas and seek improvements and solutions.
  • Excellent customer communication skills including the ability to resolve complaints or escalations.

Benefits 

Remuneration

  • Salary packages, Appraisals, and Reviews
  • Flexible Working Hours
  • Subsidised Parking
  • Bonus Scheme
  • Hybrid Working
  • Contributory Pension Scheme
  • Overtime
  • Employee Referral Bonus
  • Subsidised Conveyancing 

Recognition

  • Recognition and Awards
  • Long Service Awards
  • Birthday Celebrations and Additional Time Off
  • Support with Charity Fundraising
  • Social Funds for Staff Parties 

Development

  • Industry Leading Training and Development
  • Mentoring, Coaching and Teamwork

 Health and Wellbeing

  • Wellbeing Training and Guidance
  • Holiday Cover
  • Individual Counselling
  • Workload Management
  • Stress Busing and Pampering
  • Back to Work Private Healthcare
  • Time Away From work
  • Exercise and Fitness
  • Great Environment
  • Sabbaticals
  • Maternity and Paternity Leave
  • Tools and Support to Succeed
Nº employees 51-200
Founding year 2004
Products / Services Property (Residential), Public Law
Mission Convey Law is an innovative, award-winning and industry-leading conveyancing legal practice based in South Wales. Our philosophy is to be the very best at what we do and to exceed client expectations. We are the proud winners of a plethora of national conveyancing service, IT and business awards. Our revolutionary conveyancing practices have allowed us to lead digital innovation in our industry. Our paper-free environment and IT client portals have significantly decreased transaction timelines. In 2020, we became the first and only legal practice in the UK to integrate with HM Passport office for digital ID checks. We are regulated by The Council for Licensed Conveyancers and sit on the Board of Directors of the Society of Licensed Conveyancers and are Members of the Conveyancing Association.
overview We are an experienced and award-winning conveyancing legal practice established in 2004 by Managing Director, Lloyd Davies. As residential conveyancing specialists with over 20 years’ experience, we have used our revolutionary procedures to help formulate best practice within the industry. We are recognized for our innovative use of technology, having developed our own online portal to provide an easy, fast and efficient residential conveyancing service for all of our clients. In 2020, we became the first and only legal practice in the UK to integrate with HM Passport office for digital ID checks. In 2014, our commitment to staff development led us to establish our in-house training courses. The online courses were so successful in training staff and supporting business growth, that we established a training company - The Conveyancing Academy – to provide these courses to the wider conveyancing industry. Convey Law also has a charity arm, the Conveyancing Foundation. In 2010, we established our client Charity Lotto and have since raised over £800,000 for charity. This year, mental health and wellbeing is the focus of the Conveyancing Foundation’s work with its Be Kind We Care initiative.

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