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6 months ago
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Practice Administrator


Field Fisher
Location: Belfast
Job type: Permanent
Category: Administrator Jobs
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Term:
Permanent

Department:

Various departments

Location:
Belfast

The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

The Firm were named Law Firm of the Year at the British Legal Awards 2017 then again in 2018 at the Prestigious Legal Business Awards.

Responsibilities

The Practice Administrator is a key role within secretarial services. The role provides administrative support across all practice groups within the UK between 8.30am to 6.30pm. A weekly shift pattern is followed within the team on rotation. The tasks included are, but not limited, to the list below:

*

Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.

*

Preparation of client registration documents, engagement/assignments letters, conflict checks and AML.

*

Raising billing guides and assisting with the billing process.

*

Time recording.

*

Property Searches using the Land Registry portal.

*

Utility searches using our electronic search agents.

*

Electronic filing.

*

Upkeep and maintenance of the firms Interaction database including inputting business cards/data as appropriate

*

Assisting Legal PA's with client events.

*

Updating Alerters/Blogs/Website.

*

Booking meeting rooms.

*

Conducting research.

Key Skills & Experience

The ideal candidate will have:

*

Relevant experience gained in a similar role within a professional services/law firm.

*

Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be an advantage but are not essential).

*

Good communication skills, with the ability to liaise effectively at all levels across the business.

*

GCSE Maths and English which is essential for the role, with good grades.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.
Term:
Permanent

Department:

Various departments

Location:
Belfast

The Firm

Fieldfisher is a European law firm with market leading practices in many of the world's most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, finance & financial services and energy & natural resources.

Our growing European network of offices supports an international client base alongside our Silicon Valley, Beijing and Shanghai teams. Among our clients, we count social media sites and high street coffee chains through to pharmaceutical, life sciences and medical devices companies, energy suppliers, banks and FTSE 100 companies.

Clients choose to work with us because we deliver commercial, pragmatic and innovative solutions through our exceptional legal expertise and experience, on time and on budget.

We have more than 600 lawyers spread over nine locations, all providing highly commercial advice based on an in-depth understanding of our clients' needs. We operate across our offices in Amsterdam, Brussels, China, Paris, Germany, Italy, UK, and the US - Silicon Valley. In the UK, we have approximately 700 people working in the London, Manchester and Birmingham.

The firm is growing rapidly and its revenue for 2016/17 was £165 million. The UK accounts for approximately 70% of the headcount.

The Firm were named Law Firm of the Year at the British Legal Awards 2017 then again in 2018 at the Prestigious Legal Business Awards.

Responsibilities

The Practice Administrator is a key role within secretarial services. The role provides administrative support across all practice groups within the UK between 8.30am to 6.30pm. A weekly shift pattern is followed within the team on rotation. The tasks included are, but not limited, to the list below:

*

Processing expenses, invoices and payments received, ensuring that the correct charge codes are used and follow up action taken where appropriate.

*

Preparation of client registration documents, engagement/assignments letters, conflict checks and AML.

*

Raising billing guides and assisting with the billing process.

*

Time recording.

*

Property Searches using the Land Registry portal.

*

Utility searches using our electronic search agents.

*

Electronic filing.

*

Upkeep and maintenance of the firms Interaction database including inputting business cards/data as appropriate

*

Assisting Legal PA's with client events.

*

Updating Alerters/Blogs/Website.

*

Booking meeting rooms.

*

Conducting research.

Key Skills & Experience

The ideal candidate will have:

*

Relevant experience gained in a similar role within a professional services/law firm.

*

Good IT skills and be able to use Word and Outlook proficiently (PowerPoint and Excel would be an advantage but are not essential).

*

Good communication skills, with the ability to liaise effectively at all levels across the business.

*

GCSE Maths and English which is essential for the role, with good grades.

Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff. All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.
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