4 months ago
Hogan Lovells is one of the leading global law firms. Our distinctive market position is founded on our exceptional breadth of our practice, on deep industry knowledge, and on our 'one team' global approach. Formed through the combination of two top international law firms, Hogan Lovells has 2,500 lawyers on six continents. With a presence in the world's major financial and commercial markets, we are well placed to provide excellent business-oriented advice to our clients locally and internationally. Our people are the key to our success, which is why we seek to recruit and retain the most talented individuals in all regions of our global practice.
Delivering a professional secretarial and administrative service, the individual will be proactive and responsible for managing their own workload, acting with autonomy, using initiative and working in conjunction with a job-share colleague in an alternate-week (Week On/Week Off) partnership that provides seamless support to a team of fee earners.
Take ownership of enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
Build an understanding of the nature of the fee earners' work, get to know their clients and build relationships with them and the client PAs.
Produce long, accurate complex house-style documents, manuscript amends, audio dictation and document comparisons.
Demonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutions.
Organise and prioritise workload and keep a level-headed approach in a busy working environment.
Actively source and share knowledge with others.
Build a network of strong working relationships both internally and externally.
Diary management - arranging meetings, conference calls, lunches etc.
Taking accurate and detailed telephone messages.
Accurate and regular maintenance of filing systems, e-filing, and archiving and retrieval of files from store and opening new matter files.
Provide cover for others in the team as requested.
Preparing and producing bills, keeping accurate records of expenses/disbursements/fees for client billing, liaising with billing department to monitor payment of fees and responding to internal and external requests for back up documentation and further information.
Organise travel arrangements (including flights, accommodation and restaurants) and providing the fee earners with detailed itineraries.
Ad hoc duties as and when required.
The role and responsibilities are subject to change at any time to reflect the needs of the business.
Excellent interpersonal skills with an ability to interact with people at all levels.
Self-motivated individual with a proactive approach.
Keen to take ownership.
Ability to think on one's feet to solve administrative problems, using support service departments as necessary.
Client orientated approach - client focused both internally and externally.
Willing to become involved with a desire to learn.
Flexibility with overtime.
Skills and Experience
Previous Litigation Legal PA experience.
Excellent secretarial skills, fast accurate typing.
Excellent written and verbal communication skills.
Strong document production skills.
Excellent organisational and administrative ability.
Meticulous attention to detail and quality.
Professional telephone manner, fielding calls where appropriate.
Accurate typing at minimum 60 wpm net.
Advanced knowledge of MS Outlook, Word, Excel and PowerPoint.
Qualifications and Training
Minimum 5 GCSE's or equivalent at A-C including English and Maths.
Equal Opportunities Employment Statement
It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.