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about 1 month ago
Gowling WLG LLP
Salary: Competetive
Location: Birmingham
Job type: Permanent
Job sector: Private Practice
Experience: Any or N/A
Contact: Leighann Ellis
Sector: Corporate
Category: Paralegal Jobs

About Gowling WLG


We have more than 1,400 legal professionals working around the world. Our offices span across 19 cities in Canada, the UK, Continental Europe, Asia and the Middle East. There's strength in our global presence, we embrace our differing cultures and work together as one team. We also understand the importance of investing in relationships that build knowledge and trust, while we provide legal advice that's tailored to our clients' world.


'Our people and distinct culture are what makes us different. We know this through client and employee feedback and this drives everything we do'' Chris Oglethorpe, HR Director.


There are great opportunities for all our people to flourish. Through training and personal development they can grow in their role. Our people are the cornerstone of our success, across legal, business support and early talent. We care about their happiness and believe in the power of teamwork.


We want them to feel empowered and recognise that by supporting, respecting and embracing everyone's different contributions we achieve more.


Working flexibly, working fairly


Agile working offers people more freedom and flexibility in where, when, and how they work. As technology advances and our workforce becomes more diverse, and with clients often working to a 24/7 rhythm, having extra flexibility is key to helping us balance work and other commitments sensibly and productively.


By supporting people to choose where and when they get their work done, we help them to make a full and fair contribution to their team, while maintaining that all important work-life balance.


Where possible and depending on business needs, we will consider all flexible working options such as part-time working, job sharing, working from home and staggered hours.


If in considering a role with Gowling WLG you favour flexibility in your working arrangements, please discuss this with the recruitment team in the early stages of the application process. 


Main purpose of the role:


To work within the vibrant Company Secretarial Team in the Birmingham Corporate Department providing key company secretarial support to an existing portfolio of clients (including some property management companies).


Main Duties and Responsibilities:


The primary purpose of this role is to provide a full company secretarial service to an existing portfolio of clients. Duties to include:


§  Maintenance of company records using Diligent.

§  Ensure statutory returns (such as confirmation statements) are made to Companies House in a timely manner.

§  Liaising with clients/managing agents to ensure that annual accounts are filed on time.

§  Preparation of board and shareholder minutes/resolutions and all ancillary documents to reflect corporate actions such as share allotments and officer changes and writing up statutory registers.

§  Dealing with the incorporation of a variety of legal entities (including private companies limited by shares/guarantee, LLP's).

§  Acting as an initial point of contact for client queries (internal and external).

§  Carrying out company searches.

§  Dealing membership changes and handovers in relation to management companies.

§  Assisting with other company secretarial duties as directed.

Key Skills and Experience:


We would look for the successful applicant to be an experienced paralegal who has:


§  Ambition to develop real expertise in all aspects of company secretarial law (training will be provided)

  •     Excellent written and verbal communication skills
  • Experience of running a sizeable caseload on own initiative.
  • Experience of building relationships with new and existing clients both in person and over the telephone


The following previous experience is also a distinct advantage although not essential:


  • Demonstrable experience of handling company secretarial work.
  • Knowledge of relevant legal and regulatory requirements, particularly the UK Companies Act 1985 and 2006 and knowledge of corporate governance principles and practices.
  • An understanding of the workings of property transactions
  • Experience of writing up and maintaining statutory registers via Diligent and making statutory filings
  • Qualified company secretary

Equal Opportunities:


Gowling WLG is committed both to promoting equality and diversity in the firm and to Equal Opportunities in employment.  The firm believes in equality of opportunity regardless of race or racial group (including colour, nationality, ethnicity, national origins), religion or belief, age, disability, sexual orientation, sex, gender re-assignment and gender identity, marriage and civil partnership, and pregnancy, maternity and paternity.  This also includes any incidents of perceptive or associative discrimination and harassment.


At Gowling WLG we seek to attract and retain talented people from a diverse range of backgrounds and cultures, to create an exciting and rewarding place to work.  Our aim is to fulfil everyone's potential and together to achieve personal and business goals.


Standard hours of work are 9.30 am to 5.30 pm Monday to Friday with 1 hour for lunch (35 hours per week).  A degree of flexibility will be required for this role, as well as the ability to work full time hours on-site.

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