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4 months ago
Scope Personnel
Salary: £32,000-£45,000
Location: Cheshire, Crewe, Warrington, Altrincham, Manchester
Job type: Permanent
Job sector: Private Practice
Experience: PQE 3, PQE 4, PQE 5
Contact: Freddie Potter
Sector: Real Estate
Category: Legal Executive Jobs, Licensed Conveyancer Jobs

                                            

 

                        JOB DESCRIPTION

 

Job Description:                            Licenced Conveyancer

 

Reports to:                                     HOD

                                                         Chief Executive Officer/Members

                                                        

Reported to by:                             Conveyancing Assistants

 

Main Purposes1.     Undertake fee earning to adequate standard of accuracy and    efficiency under the supervision of the Members

 

2.    Assist in the development of the firm in line with the firm’s   

objectives as outlined in the office manual and departmental plans

 

Key Tasks (not an exhaustive list)

 

1        Conduct of matters on behalf of clients and process instructions in accordance with established procedures of both good practice and the firm’s quality system

 

2        Assist in marketing activities and maintain appropriate professional relationships with referrers’ etc.

 

3        Effect financial controls for matters under his/her supervision in conjunction with the HOD with particular regard to cash flow control through collection of monies on account and billing procedures

 

  1. Supervise the work of any secretary reporting to him/her

     

5        Ensure compliance with quality control procedures for all matters within his/her control

  1. Ensuring own safety and the safety of others in the department by reporting all Health and Safety risks to the Head of Department

     

  2. Such other tasks as shall be reasonable in all the circumstances

Special Tasks – Responsible for the Conduct of Matters and staff within the Plot Team

 


Place of Work

Any of the firm’s offices within a 25 mile radius

Current Place of Work  - Warrington Office

 

JOB SPECIFICATION

 

LICENCED CONVEYANCER

 

  • Function of Work

 

To undertake fee earning work appropriate to the status of Licenced Conveyancer

 

To ensure the successful development of the firm in line with the firm’s objectives as outlined in the office manual

 

Files, collate and duplicate information. Interrogate and input into the firm’s databases as appropriate. Operates office equipment (e.g. photocopy machine, computer, fax machine

 

 

  • Client Relationships

 

Develop a range of business  interests to be able to build rapport with clients

 

Work efficiently and in accordance with firm’s quality standards to provide good service to clients

 

Take an interest and try to understand client’s business  needs using terminology familiar to client

 

Understand the client’s requirements and use legal skills to produce the result in seeking in terms of solution, cost effectiveness and time stakes

 

Recognise limitations and distinguish those matters that you can resolve for the client and those that you will need to refer to the appropriate senior colleague

 

By the quality of work and relationship with the client create client confidence in the firm not merely yourself as the fee earner

 

Have the confidence to give firm advice and to offer and provide alternative solutions

 

  • Technical Legal Knowledge and Business Skills

     

    Produce good quality competent work under supervision

     

    Advise clients, take attendance notes and carry out instructions clearly on straightforward legal transactions

     

    Write reports and letters to clients, which are clear and understandable

     

    Make correct use of legal precedents

     

    Comply with firm’s file management procedure, using time recording systems to accurately record and manage time

     

    Be willing to participate as a team within the firm, department, or in an administrative role

     

    Use office machinery and IT systems effectively and efficiently

     

    Develop a track record of successfully handling client matters

     

    Use negotiation as a means of achieving client’s objectives

     

  • Training and Development

     

    Take responsibility for and identify areas of personal, legal and technical training

     

    Inform department head/team leader of topics in which would benefit you from further training

     

    Attend appropriate training sessions both in-house and external

     

    Respond to personal feedback on development constructively

     

    Identify areas of own specialist development

     

    Help department head/team leader to determine training needs for the department/team

     

    Participate in delivery of internal training sessions

     

    Help to develop others by providing effective feedback and coaching

     

  • Team Role

     

    Support achievement of department and firm’s goals

    Support others within practice and show a willingness to assist

     

    In dealing with individuals show respect for people by being polite, courteous and sensitive to their feelings, ask rather than order

     

    Have the patience to listen attentively to other views

     

    Appreciate and acknowledge the success of others

     

    Undertake agreed responsibility commitments within agreed timescales

     

    Undertake tasks that are not necessarily enjoyable

     

    Be punctual and come fully prepared to meetings

     

    Look for opportunities to give praise and recognition

     

    Develop responsibility by positively implementing department/team decisions

     

    Keep focused at meetings on issues being discussed

     

  • Direction and Review

     

    Understand and adhere to firm’s policies and procedures as listed in appropriate Office Manuals eg absence reporting, e-mail and internet policy

     

    Display a good understanding of own role within the business

     

    Display a good understanding of any personal objectives targets and priorities

     

    Openly and honestly confront issues concerning own behaviour and role within the firm

     

    Recognise and openly admit any mistakes made and promptly seek guidance from an appropriate senior colleague

     

    Learn to distinguish between decisions, which can be made on your own, and those, which need to be referred to someone else

     

    Brief others fully when you have a planned absence and recognise the level and priority at which matters need to be handled

     

    Understand the purpose and importance of regular review of own performance and that of team/department

     

    Develop own role for the benefit of the firm

     

    Make sound judgment and effective communication decision-making

     

    Continually monitor own performance and take action to address any variations from agreed objectives

     

  • Improvement and Innovation

     

    Be receptive to new ideas and changes in working methods

     

    Share ideas with others

     

    Take the initiative to adopt and recommend new ideas and changes in working methods

     

     

  • Financial Importance

     

    Understand the operation of day-to-day accounting and financial management

     

    Estimate client costs for agreement by others

     

    Meet time recording target

     

    Control own work in progress and level of disbursements by billing promptly and endeavour to meet billing targets

     

    Ensure you have your own credit control system in place before automatically referring outstanding invoices

     

     

  • Business Development

     

    Understand the role of business development in achieving team and firm objectives

     

    Regularly attend and provide marketing support at events and functions as required

     

    Attend networking events and make contact with the people with whom the firm may do business in the future making the effort to follow up promising contacts

     

    Participate in client presentations and seminars as required

     

    Have and use knowledge and understanding of own department/team to identify potential business development opportunities for it

     

    Take an active role in presentations to clients and contacts

     

    Take an active role in raising the profile of the department/team by initiating press releases, articles or speaking at seminars

 

 

Person Specification

 

 

Job title

 

 

 

Licenced Conveyancer

 

 

Essential

 

 

 

 

 

 

 

GCSE level standard of education in Maths and English grace C and above.

 

Ten years experience working within a conveyancing department with a proven track record of managing a case load in mainstream conveyancing.

 

Hold a current Licenced Conveyancing Certificate

 

 

 

 

Special Responsibilities

 

 

 

Conduct of a selected work load under minimum supervision and responsibility for directing support staff directly under her control.

 

 

Required

Competencies

 

 

 

Efficient and well-organised

Effective communication, both orally and a good command of written English. Interpersonal skills with colleagues and peers.

 

 

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