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4 months ago
Scope Personnel
Salary: £32,000-£45,000
Location: Cheshire, Crewe, Warrington, Altrincham, Manchester
Job type: Permanent
Job sector: Private Practice
Experience: PQE 3, PQE 4, PQE 5
Contact: Freddie Potter
Sector: Real Estate
Category: Legal Executive Jobs, Licensed Conveyancer Jobs



                        JOB DESCRIPTION


Job Description:                            Licenced Conveyancer


Reports to:                                     HOD

                                                         Chief Executive Officer/Members


Reported to by:                             Conveyancing Assistants


Main Purposes1.     Undertake fee earning to adequate standard of accuracy and    efficiency under the supervision of the Members


2.    Assist in the development of the firm in line with the firm’s   

objectives as outlined in the office manual and departmental plans


Key Tasks (not an exhaustive list)


1        Conduct of matters on behalf of clients and process instructions in accordance with established procedures of both good practice and the firm’s quality system


2        Assist in marketing activities and maintain appropriate professional relationships with referrers’ etc.


3        Effect financial controls for matters under his/her supervision in conjunction with the HOD with particular regard to cash flow control through collection of monies on account and billing procedures


  1. Supervise the work of any secretary reporting to him/her


5        Ensure compliance with quality control procedures for all matters within his/her control

  1. Ensuring own safety and the safety of others in the department by reporting all Health and Safety risks to the Head of Department


  2. Such other tasks as shall be reasonable in all the circumstances

Special Tasks – Responsible for the Conduct of Matters and staff within the Plot Team


Place of Work

Any of the firm’s offices within a 25 mile radius

Current Place of Work  - Warrington Office






  • Function of Work


To undertake fee earning work appropriate to the status of Licenced Conveyancer


To ensure the successful development of the firm in line with the firm’s objectives as outlined in the office manual


Files, collate and duplicate information. Interrogate and input into the firm’s databases as appropriate. Operates office equipment (e.g. photocopy machine, computer, fax machine



  • Client Relationships


Develop a range of business  interests to be able to build rapport with clients


Work efficiently and in accordance with firm’s quality standards to provide good service to clients


Take an interest and try to understand client’s business  needs using terminology familiar to client


Understand the client’s requirements and use legal skills to produce the result in seeking in terms of solution, cost effectiveness and time stakes


Recognise limitations and distinguish those matters that you can resolve for the client and those that you will need to refer to the appropriate senior colleague


By the quality of work and relationship with the client create client confidence in the firm not merely yourself as the fee earner


Have the confidence to give firm advice and to offer and provide alternative solutions


  • Technical Legal Knowledge and Business Skills


    Produce good quality competent work under supervision


    Advise clients, take attendance notes and carry out instructions clearly on straightforward legal transactions


    Write reports and letters to clients, which are clear and understandable


    Make correct use of legal precedents


    Comply with firm’s file management procedure, using time recording systems to accurately record and manage time


    Be willing to participate as a team within the firm, department, or in an administrative role


    Use office machinery and IT systems effectively and efficiently


    Develop a track record of successfully handling client matters


    Use negotiation as a means of achieving client’s objectives


  • Training and Development


    Take responsibility for and identify areas of personal, legal and technical training


    Inform department head/team leader of topics in which would benefit you from further training


    Attend appropriate training sessions both in-house and external


    Respond to personal feedback on development constructively


    Identify areas of own specialist development


    Help department head/team leader to determine training needs for the department/team


    Participate in delivery of internal training sessions


    Help to develop others by providing effective feedback and coaching


  • Team Role


    Support achievement of department and firm’s goals

    Support others within practice and show a willingness to assist


    In dealing with individuals show respect for people by being polite, courteous and sensitive to their feelings, ask rather than order


    Have the patience to listen attentively to other views


    Appreciate and acknowledge the success of others


    Undertake agreed responsibility commitments within agreed timescales


    Undertake tasks that are not necessarily enjoyable


    Be punctual and come fully prepared to meetings


    Look for opportunities to give praise and recognition


    Develop responsibility by positively implementing department/team decisions


    Keep focused at meetings on issues being discussed


  • Direction and Review


    Understand and adhere to firm’s policies and procedures as listed in appropriate Office Manuals eg absence reporting, e-mail and internet policy


    Display a good understanding of own role within the business


    Display a good understanding of any personal objectives targets and priorities


    Openly and honestly confront issues concerning own behaviour and role within the firm


    Recognise and openly admit any mistakes made and promptly seek guidance from an appropriate senior colleague


    Learn to distinguish between decisions, which can be made on your own, and those, which need to be referred to someone else


    Brief others fully when you have a planned absence and recognise the level and priority at which matters need to be handled


    Understand the purpose and importance of regular review of own performance and that of team/department


    Develop own role for the benefit of the firm


    Make sound judgment and effective communication decision-making


    Continually monitor own performance and take action to address any variations from agreed objectives


  • Improvement and Innovation


    Be receptive to new ideas and changes in working methods


    Share ideas with others


    Take the initiative to adopt and recommend new ideas and changes in working methods



  • Financial Importance


    Understand the operation of day-to-day accounting and financial management


    Estimate client costs for agreement by others


    Meet time recording target


    Control own work in progress and level of disbursements by billing promptly and endeavour to meet billing targets


    Ensure you have your own credit control system in place before automatically referring outstanding invoices



  • Business Development


    Understand the role of business development in achieving team and firm objectives


    Regularly attend and provide marketing support at events and functions as required


    Attend networking events and make contact with the people with whom the firm may do business in the future making the effort to follow up promising contacts


    Participate in client presentations and seminars as required


    Have and use knowledge and understanding of own department/team to identify potential business development opportunities for it


    Take an active role in presentations to clients and contacts


    Take an active role in raising the profile of the department/team by initiating press releases, articles or speaking at seminars



Person Specification



Job title




Licenced Conveyancer











GCSE level standard of education in Maths and English grace C and above.


Ten years experience working within a conveyancing department with a proven track record of managing a case load in mainstream conveyancing.


Hold a current Licenced Conveyancing Certificate





Special Responsibilities




Conduct of a selected work load under minimum supervision and responsibility for directing support staff directly under her control.








Efficient and well-organised

Effective communication, both orally and a good command of written English. Interpersonal skills with colleagues and peers.



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