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Posted 16 days ago
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Location:
Job type:
Permanent
Closing date:
05/03/2021

Term:
Permanent

Working hours:
Full-time

Department:

Private Client Advisory

Location:
Norwich

The firm

Birketts is an ambitious full service, top 100 UK law firm, operating in East Anglia, London and the surrounding areas. With a rich heritage spanning over 150 years we’ve built an enviable track record advising businesses, institutions and individuals in the UK and internationally.

Throughout our history our ethos has remained simple: we provide clear legal advice and value and insight to our clients.

We believe that through this approach and a combination of technical excellence and high quality service we can develop long-lasting partnerships and become our clients' solicitor of choice.

The department

Winner of 'Private Client Firm (Regional) of the Year' - The Legal 500 UK 2019 and 2020 Awards, our team gives specialist tax and succession planning advice to individuals, families, business people and landowners. We are able to assist with a wide range of clients' circumstances including straightforward or complex family relationships, small or complex estates involving privately owned businesses, agricultural or farming interests and large property portfolios. We help clients structure their wealth planning so as to protect their heirs against divorce or creditor claims and to achieve tax efficiency.

Our advice covers:

* Will drafting

* succession planning

* tax efficient lifetime giving

* international aspects

* disputed Wills

* creation, administration and termination of trusts

* advice to trustees and beneficiaries

* trust taxation

* offshore trusts.

Purpose of job

To support the existing secretarial team with a variety of administration tasks;

Technical ability:

* To produce and amend documents with speed and accuracy;

* To format, paginate, number and present documents;

* To proof read all work, checking for spelling and grammar;

* To be a user of key software packages and take responsibility for any training needs to improve relevant skills needed to meet the needs of the business;

* To proactively work with the fee earners to ensure relevant documentation is produced to meet clients’ expectations and deadlines.

General Administration:

* To accurately maintain and update client and other relevant contact details on the database;

* To process all forms including new client form, new matter form, money laundering form, training course booking forms etc.

* To ensure that all electronic filing and paper based filing is up to date and maintained at regular intervals;

* To prepare narratives and bills and keep billing files up to date;

* To carry out photocopying and scanning as required.

Professional Skills:

* To immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit;

* To respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages(name/number/company), passing them on to the relevant fee earners etc.;

* To proactively support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines;

* To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested.

General Approach

* To show a positive approach and interest in the work that your fee earners are undertaking;

* Show initiative when responding to queries and actively try to seek solutions to problems;

* To support your fee earners when clients are demanding the work product to be delivered;

* To support and build working relationships with your own fee earners as well as other members of the team and to actively work for the interests of the whole team

* To support and build working relationships with your colleagues in the secretarial team and to actively get involved in working activities within the team.

Accountabilities

Data Security:

* Ensure you are aware of and comply with all information security policies of the organisation relevant to your business role;

* Report any actual or potential security breaches; and

* Contribute to risk assessment where required.

* All employees have the authority to act to prevent an information security incident from occurring or escalating, where possible.

The candidate

* Proven legal secretary or administration experience

* GCSE or O level standard or equivalent.

Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.
Closing date:
05/03/2021

Term:
Permanent

Working hours:
Full-time

Department:

Private Client Advisory

Location:
Norwich

The firm

Birketts is an ambitious full service, top 100 UK law firm, operating in East Anglia, London and the surrounding areas. With a rich heritage spanning over 150 years we’ve built an enviable track record advising businesses, institutions and individuals in the UK and internationally.

Throughout our history our ethos has remained simple: we provide clear legal advice and value and insight to our clients.

We believe that through this approach and a combination of technical excellence and high quality service we can develop long-lasting partnerships and become our clients' solicitor of choice.

The department

Winner of 'Private Client Firm (Regional) of the Year' - The Legal 500 UK 2019 and 2020 Awards, our team gives specialist tax and succession planning advice to individuals, families, business people and landowners. We are able to assist with a wide range of clients' circumstances including straightforward or complex family relationships, small or complex estates involving privately owned businesses, agricultural or farming interests and large property portfolios. We help clients structure their wealth planning so as to protect their heirs against divorce or creditor claims and to achieve tax efficiency.

Our advice covers:

* Will drafting

* succession planning

* tax efficient lifetime giving

* international aspects

* disputed Wills

* creation, administration and termination of trusts

* advice to trustees and beneficiaries

* trust taxation

* offshore trusts.

Purpose of job

To support the existing secretarial team with a variety of administration tasks;

Technical ability:

* To produce and amend documents with speed and accuracy;

* To format, paginate, number and present documents;

* To proof read all work, checking for spelling and grammar;

* To be a user of key software packages and take responsibility for any training needs to improve relevant skills needed to meet the needs of the business;

* To proactively work with the fee earners to ensure relevant documentation is produced to meet clients’ expectations and deadlines.

General Administration:

* To accurately maintain and update client and other relevant contact details on the database;

* To process all forms including new client form, new matter form, money laundering form, training course booking forms etc.

* To ensure that all electronic filing and paper based filing is up to date and maintained at regular intervals;

* To prepare narratives and bills and keep billing files up to date;

* To carry out photocopying and scanning as required.

Professional Skills:

* To immediately clarify instructions from fee earners should they be unclear or if deadlines are not made explicit;

* To respond to internal and external telephone enquiries politely and professionally and take accurate telephone messages(name/number/company), passing them on to the relevant fee earners etc.;

* To proactively support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines;

* To provide full support to fee earners in the full range of activities that are performed and to carry out any other duties as reasonably requested.

General Approach

* To show a positive approach and interest in the work that your fee earners are undertaking;

* Show initiative when responding to queries and actively try to seek solutions to problems;

* To support your fee earners when clients are demanding the work product to be delivered;

* To support and build working relationships with your own fee earners as well as other members of the team and to actively work for the interests of the whole team

* To support and build working relationships with your colleagues in the secretarial team and to actively get involved in working activities within the team.

Accountabilities

Data Security:

* Ensure you are aware of and comply with all information security policies of the organisation relevant to your business role;

* Report any actual or potential security breaches; and

* Contribute to risk assessment where required.

* All employees have the authority to act to prevent an information security incident from occurring or escalating, where possible.

The candidate

* Proven legal secretary or administration experience

* GCSE or O level standard or equivalent.

Equal opportunities

We are committed to recruiting individuals on merits of suitability for each role, on the basis of qualifications and experience. All applications are treated fairly and equally regardless of sexual orientation, race, disability, religious beliefs and any other protected characteristic, ensuring that there are equal opportunities at all stages of the recruitment process.
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