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25 days ago
DAC Beachcroft LLP
Salary: Dependent on experience
Company benefits: Flexible working hours, Healthcare, Life insurance, Pension scheme, Gym membership, Cycle to work scheme
Location: Newcastle
Job type: Permanent
Job sector: Private Practice
Experience: Any or N/A
Contact: Emma Colls
Sector: Personal Injury, Litigation, Commercial Litigation, Insurance Litigation, RTA
Category: Legal Secretary Jobs

DAC Beachcroft are looking to recruit a Legal Secretary to join our growing business. We are looking for someone to provide a high standard of administrative support to partners/lawyers across the specified practice.

Main Responsibilities

  • Preparing correspondence and documents from digital dictation alongside proofreading speech recognition dictation (where applicable)
  • Answering/making telephone calls
  • Managing the case management system
  • Preparing documentation bundles and use of e-bundling software
  • Use of clients external systems (portals) for downloading and uploading of documents
  • Checking of notification in-boxes and/or homeworker in-boxes
  • Use of encryption software
  • Assisting with the planning and booking of travel arrangements e.g. expenses, diarising meetings etc
  • Assisting with ad-hoc business development and communications activities to include but not limited to producing branded presentations and team sheets in Powerpoint, mail merges in Word, spreadsheets in Excel, client contact reports, printing and collating delegate packs and possible meeting and greeting of delegates
  • An understanding of financial administration e.g. understand financial cycle of bills appropriate to external client, to keep accurate financial data when using the case management system and maintain bills in a logical and organised manner (where appropriate)
  • Working knowledge of our computer systems and packages e.g. Word, Excel and PowerPoint and bespoke DAC Beachcroft packages
  • Supporting on cost-saving initiatives such as cheaper travel options and split tickets
  • Regularly liaising with fee earners within the team and STL to keep them updated as to workflows
  • Ensure fee earners are updated in relation to deadlines for work
  • Share knowledge within the team relating to any changes within external client set ups e.g. client contacts leaving/joining the client
  • Advising Accounts/IT of any change of address/telephone numbers/change of name of any external client so that databases are updated

The Ideal Candidate

  • Qualified to a minimum of 5 GCSEs (including a grade C in English and Maths) or equivalent
  • Previous experience as a legal secretary is essential with a minimum typing speed of 65wpm
  • A secretarial NVQ / Diploma or equivalent would be beneficial but is not essential
  • Must have good IT skills, particularly in Microsoft packages
  • Demonstrable ability to multitask
  • Ability to prioritise a full workload under pressure and the ability to work independently
  • An excellent eye for detail with a concern for quality and accuracy
  • Ability to communicate clearly and concisely orally and in writing
  • A focused client service approach
  • Team oriented and collaborative approach with a flexible, can do attitude

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