10 months ago
Job Description Title of Role: Legal Secretary Location: London
Evesham, Liverpool and associated offices in Scotland. The firm works with insurance companies,
corporate and public sector clients and the Lloyd’s market.
You will have a professional attitude, excellent communication skills and take pride in your
accuracy. You need a speed in excess of 65wpm and ideally have worked as a Legal Typist, although
we will consider candidates from a medico-legal or professional services background. Equally if you
are familiar with legal terminology, particularly relating to personal injury or litigation, we would love
to hear from you
Plexus Law has developed carefully tailored packages to meet specific needs stretching from a
traditional relationship to the provision of bespoke in-house services. The firm has a reputation for
responding innovatively to client needs, utilising the experience of its staff, emphasising the highest
quality and focusing on managing costs in all cases. Purpose of Role
To provide administrative support to fee earning partners, taking control of their time management
and developing an understanding of their role to pro-actively offer support to enable them to work as
efficiently as possible.
Main Duties Dealing with email correspondence; Filing, scanning and faxing to include chasing experts, CRU, witnesses etc; Dealing with telephone calls (both internally and externally); Travel booking; Diary management, including meeting bookings and Court dates/counsel; Gathering, recording and analysing of client MI; Administering the Case Management system and maintaining other office systems; Responsible for financial transactions such as assisting in the preparation of bills, cheque
requests, cheque cancellations and dealing with expenses submissions for approval; Responsible for liaison with Finance team to field queries/work in progress write offs/time
narrative, credit control, liaison with Compliance and Audit teams and liaison with Central
Inception team; Carrying out typing work when required to do so.
Knowledge and Skills
Experienced Team supervision; Knowledge and understanding of basic office procedures and terminology; Be able to complete routine and non-routine tasks in an office environment; Be able to plan and organise both familiar and new tasks; Be able to use a problem-solving approach to respond appropriately to a wide
range of enquiries; Can produce and respond to detailed written and oral communication in an office
setting; Can use standard applications to process, obtain and combine information; Be able to work using own initiative or with others on tasks with minimum
supervision; Show an awareness of others’ roles, responsibilities and requirements when
carrying out your work.
Typing skills – 65 wpm Experience of supervising a team GCSE/O Level – English Language and Mathematics (A-C) Experience within a legal/insurance Administrative environment (1 year) Good standard of Microsoft Word, Excel and PowerPoint
Desirable: Case management experience Telephone call handling experience
Responsibilities relating to Information Security
Plexus Law Ltd takes information security very seriously and we expect all our employees to:-
Comply with all applicable security-related policies defined by Plexus Law Ltd Be vigilant and report security incidents to an appropriate manager as quickly as is
practicable Report any weaknesses they notice in the way information security is managed and if
possible, provide suggestions for improvement.
The Firm is committed to providing a non-discriminatory and harassment free working environment
for all its employees. All staff are expected to have due regard for those policies when carrying out
All offers are subject to satisfactory DBS Checks, Credit Check and professional/personal referee