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Legal PA

2 weeks left to apply
2 weeks left to apply

The Vacancy

The Support PA will move throughout the organisation supporting a Fieldfisher employee with day to day task, key practice area knowledge of Litigation would be advantageous.

Inclusiveness and Diversity

At Fieldfisher we are committed to creating an inclusive workplace where everyone feels valued, motivated and able to be themselves. Our Inclusiveness and Diversity ("I&D") Strategy is firmly rooted in Fieldfisher's overall business strategy; we very much view I&D as being core to the business and we aim to integrate it into all our systems and processes.

Accessibility information for our London offices can be found on our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-london

Please note Fieldfisher aims to ensure equality of opportunity and we are actively working towards improving the diversity of our staff.  All applications will only be considered on merit and the applicant's suitability to meet the requirements of the role.

What can you expect?

Individual PA Support will include:

  • Notetaking in group settings
  • Notetaking of instructions – If taken down by hand, email a digital copy
  • Speeding up click-heavy tasks – for example, updating a limitations tracker
  • Retrieving printed materials
  • Organising and finding hardcopy materials
  • Retrieving items from bag, putting headphones on to head, etc
  • Scanning receipts

General Duties will include:

  • Diary management / organising internal and external meetings - pro-actively checking and taking appropriate actions
  • Scanning / printing / creation of bundles
  • Opening files / new clients / fee estimates / client engagement letters
  • Time recording
  • Preparing and sending bills / Credit Control
  • Client residual balances and general financial hygiene
  • Email filing and management ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence. In addition, drafting response e-mails as agreed with fee earners.
  • Expenses and Interaction management
  • Organising transport, accommodation and related documentation for international travel as required - produce itinerary as appropriate
  • Matter completions – sending / confirming receipt of test payments and transferring large funds from client account
  • Chambers submissions/Legal 500 preparations
  • Creation of pitch documents / placemats
  • Ideally proactively organising and preparing papers / agenda for same, dealing with room bookings, AV assistance etc.  Ensuring rooms are suitable for attendees.
  • Coordination of social events / training sessions
  • Excel skills for client reporting
  • Pro-actively delegate work to the relevant resource e.g Document Production team, Practice Administration or Concierge to ensure that PA time is maximised and the PA model is being followed
  • Organising conference with counsel meetings with multiple attendees
  • Compiling bundles
  • Setting up Extranet/Workshare files
  • File management responsibilities - opening and closing files including ensuring electronic filing systems are maintained accurately and up to date
  • Organising conference calls on behalf of the fee earners in a timely fashion
  • Supporting and mentoring new members of the team as required
  • Any additional ad hoc tasks as required
  • Maintain CRM by updating InterAction and maintaining fee earner contact list
  • Be a role model and exemplify the firm's values

A bit about you

  • Previous experience of being a legal PA
  • Must possess organisation and prioritisation skills and good attention to detail
  • Calm under pressure
  • Must have a flexible approach
  • Must be able to communicate effectively and build good relationships with clients and staff within the firm
  • Team player
  • Must be a competent, fast and accurate typist
  • Must be competent at producing legal documents to a high standard
  • Must be competent at restyling simple documents into house styles or client styles
  • Professional telephone manner and the ability to accurately record and pass on messages
  • Sound technical skills in the following areas - Microsoft Office IT skills (Word, Excel, PowerPoint, Publisher, Outlook and Teams)
  • Minimum typing speed of 65 wpm with a good level of accuracy

What can we offer you?

Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment.  These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. 

Fieldfisher HQ is based in the vibrant and thriving City of London. We are based 5 minutes away from Monument and Bank tube stations and have a 9th floor terrace overlooking the River Thames and Tower Bridge - so if stunning terrace views are your thing, then we will not disappoint. And yes, we're all aboard the 'hot-desking' bandwagon but who isn’t in 2022? There's nothing better than a modern, open plan workspace that encourages learning & development and a sense of camaraderie – friendly Concierge included. If that hasn't convinced you then discounted drinks in the integrated cafe, fresh fruit and Friday drinks definitely will. Oh and for those keen cyclists and gym goers, there's secure bike storage and shower facilities.

We have a diverse team of over 150 Partners, 220 Fee Earners and 350 Support staff, and every team has a presence in the office, with the main areas including corporate, IP, technology and outsourcing & regulatory law. Let's not forget about the summer and Christmas parties and our Ministry of Fun (quiz nights, book club, yoga on the terrace, group runs, sports teams, charity events etc). But please don't take our word for it, check out our website and social media accounts to see for yourself! 

Culture & personal development

We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself.

We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured.

Nº employees 1001-5000
Founding year 1835
Products / Services Advocacy, Civil Liberties & Human Rights, Civil Litigation
Mission Fieldfisher is a European law firm built around its people. We are a full-service firm with market-leading practices in technology, financial services, energy and natural resources and life sciences. As an entrepreneurial, pragmatic and socially conscious firm, we embrace our purpose as a trusted, client-focused corporate citizen. We believe The Future is Human*, so we take a collaborative approach with our clients, shaping our services to their needs and integrating cutting-edge legal technologies where appropriate. Our European network is supported by our offices in the US and China and international partner firms, enabling us to advise clients around the world with seamless efficiency and dedication across time zones and disciplines. We work with many of the biggest organisations globally and are proud to support numerous charity partners and causes. When it comes to environmental, social and governance (ESG), we lead from the front in our industry and make ourselves accountable to our clients and our people for our actions.
overview Fieldfisher is a European law firm with market-leading practices in technology, financial services, energy & natural resources and life sciences.

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