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7 months ago
Gateley LLP
Location: Leeds
Job type: Permanent
Category: Legal Assistant Jobs

The Team

The successful candidate will work across the National Facilities teams. Locally in the Leeds office there is a full time Facilities Assistant who will work alongside the Facilities Team to provide support for a growing office.

The Role

To provide a support service for the Leeds office with regards to day to day Facilities.

Duties & Responsibilities

* Assisting with collection and distribution of incoming post and collection and despatch of outgoing post

* Hand delivery of items of post both internal and external to other organisations

* Recording and distributing incoming fax messages

* Franking of outgoing post

* Manual handling tasks

* Assisting with Client room layouts

* Assisting with general office maintenance tasks

* Assisting with photocopying, scanning and dealing with documents that require binding and shredding

* Assisting with the creation of CD Bibles

* Preparing stationery orders and delivering within the office environment

* Logging new files onto the archiving system

* Locating and requesting of files that are already in storage

* Destruction of files

* Carrying out H&S Inductions for staff joining the Leeds office

* Work effectively with the Regional Facilities Supervisor (North)

* Assisting with moving office furniture/IT Equipment as and when required

* Assisting with access control for all offices

* Assisting with the Mitel telephone and voicemail helpdesk for all offices

* Assisting with H&S building checks

* Provide lunch cover for Client Services

* Provide Assistance for Client Services as and when the business requires

* Assist with events on an Ad hoc basis

* Provide excellent customer service at all times

* Experience of working with Windows OS and MS Office

* You will be able to communicate at all levels with system users and be excellent at providing positive customer service

* Demonstrate a good knowledge of IT

* Having the ability to prioritise work and have strong personal organisation skills

Key Skills & Experience

* Ideally, at least 12 months’ experience within a similar role

* Knowledge of Microsoft Office and other popular software products (eg Adobe)

* Experience of supporting video conferencing

* Experience in Client Services

* Ability to maintain confidentiality of information

* Excellent organisational skills and ability to prioritise

* Excellent verbal and written communication skills and able to liaise with users at all levels

* Ability to multitask

* Excellent customer service

Previous experience within a Professional industry would be advantageous but is not essential.

Training will be provided as relevant

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