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about 1 month ago
Richard Griffiths & Co
Salary: Market Ratec
Location: Salisbury
Job type: Permanent
Job sector: Private Practice
Experience: Any or N/A
Contact: Rachael
Sector: Residential Conveyancing
Category: Administrator Jobs

Conveyancing Assistant / Secretary – Salisbury 

Hours of Work: 09.00 – 17.00 Monday to Friday (35 hours)

Start date: ASAP (this role is initially maternity cover but could go permanent) 

Salary: Market rate

Nature of the role:

To provide administrative and technical support in busy conveyancing department working for head of conveyancing.

There is opportunity with this role for the right candidate for support with future training, CILEX or equivalent.

Key responsibilities:

• Being the first point of contact for all clients in person and on the telephone;

• File opening and closing in accordance with the firm’s accounting and client care procedures;

• Scanning incoming post and documentation on to the firm’s electronic document storage system;

• Preparation of contracts and bundles of supporting documentation on sale matters;

• Requisitioning standard searches on purchase matters;

• Preparing general correspondence in letter and email format;

• Assisting the fee earner in preparing reports to clients;

• Keeping the firm’s electronic document storage system up to date in all matters;

• Preparing standard correspondence and supporting documentation at exchange of Contracts;

• Dealing with all pre–completion matters including preparation of financial statements;

• Administering completions and preparing applications for registration for submission to the Land Registry;

• Liaising with clients, other lawyers, estate agents, mortgage brokers etc. on a day to day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required and recording in writing on files details of all contact;

• Providing prospective clients with quotes and converting them in to work

• Archiving of all files for the conveyancing department

• Managing fee earners diaries and booking conference rooms as required

• Undertake any other duties that may be necessary and/or appropriate to the role

Personal qualities required:

• Excellent telephone manner and interpersonal skills

• A helpful, friendly and patient approach

• A good sense of humour

• Dedicated and committed.

• Excellent time-keeping

Skills required:

• Efficient and accurate word processing

• Excellent written and verbal communication skills

• Time management skills

• The ability to work independently

• The ability to work under pressure and to cope with a varied and often fast moving office environment

• To present a smart and professional appearance and manner

• Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel, Outlook

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