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10 months ago
Ellisons Solicitors
Salary: In the range of £20,000 to £22,000 per annum
Location: UK
Job type: Permanent
Category: Company Secretary Jobs
Commercial Property Secretary, Ipswich office

Start date: As soon as possible

Salary: In the range of £20,000 to £22,000 per annum

Working hours: Monday to Friday, 9.00am to 5.30pm

Holiday entitlement: 20 days per annum

Job Specification: Working principally for a Partner or senior fee earner, duties will include:

• Electronic diary management, booking rooms and arranging meetings

• Telephone liaison with clients and firm’s contacts

• Using digital transcription system, Bighand, to create letters, emails and documents

• Amending and reformatting documents in Microsoft Word and using Track Changes

• Using the firm’s Accounts software, Partner for Windows, to record payments in and out, create new matters and where necessary, record time spent

• Completing forms using Oyez forms package, LexisNexis and Practical Law websites

• Applying for searches using online services including Land Registry Portal

• Using HMRC website to complete Stamp Duty Land Tax forms

• Dealing with post completion matters including the registration of documentation at HM Land Registry and Companies House

• Photocopying and scanning documents

• Maintaining orderly files – keeping filing up to date

Experience required:

• At least 2 years recent experience as a Property secretary.

• Fast typing speeds and ability to prioritise work

• The ability to meet tight work timescales

• Must be able to multi-task and work for more than 1 fee earner if required

• Proven team working skills

Report line: Partner or senior fee earner

Closing date: T.b.a.

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