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2 months ago
NAC Legal Resourcing Ltd
Salary: Dependent upon experience
Location: Ipswich
Job type: Permanent
Job sector: Private Practice
Experience: Any or N/A, Non-qualified
Contact: Carl
Sector: Commercial Property
Category: Legal Secretary Jobs

Commercial Property Legal Secretary - Ipswich

As commercial property legal secretary, you will undertake administrative duties as directed by the Fee Earner.

Job description -

Secretarial and administrative work

Typing, using SOS Connect to manage all current and archived matters including managing existing contacts and client data and creating new contacts, clients and matters as required

Liaising with clients and other professionals

Organising meetings and courses and travel arrangements when necessary

Taking telephone messages, pulling and filing post, attaching letters to envelopes and ensuring that post is sent

Maintenance of file format and content in accordance with the Office Manual, photocopying and scanning documents as required

Assisting with reception duties when required

Carrying out the various searches required as part of a normal property transaction

Updating contact details when required

Getting file audits to relevant person

Carrying out API & SDLT and submitting to relevant authorities

Dealing with post exchange and completion matters

Accounts procedures

Obtaining the approval of Accounts of all bills/claims prepared

Obtaining payment on account from clients

Requesting cheques

Obtaining Partner’s signature to cheques

Preparing written requests for Bankers drafts

Notifying Accounts of incoming telegraphic transfers, making requests for telegraphic transfers by telephone, notifying accounts of telegraphic transfers requested by phone, preparing written request for telegraphic transfer for Accounts

Counting money received from clients as petty cash payments-in

Requesting transfer of money between client and office accounts

Referring amendments to cheques and bills to Partners for approval and dealing with the formalities for such amendment

Perusing monthly print-outs and taking the required action including ensuring that all client money is placed on deposit where required

Chasing money due when required

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