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Description

Closing Dates: 28 September 28 2020

Location: Belfast

Billing Administrator

The Billing Administrator will provide billing and client invoicing services to the offices of Baker McKenzie.

Responsibilities:

* Prepare draft invoices, review and revise narratives in accordance with Firm billing policies, guidelines and standard processes, execute time/cost transfers and other value adjustments; finalize invoices and ensure that invoices are delivered for payment (via e-mail, post or e-billing as applicable); execute all billing tasks in accordance with established standard processes

* Submit client invoices through vendor E-Billing system, executing in accordance with client and firm guidelines.

* Identify and resolve technical issues and rejections including reasons, consulting with others as appropriate and escalating issues to management on a timely basis

* Maintain and update client billing information, instructions and requirements necessary in processing invoices

* Evaluate complex situations using multiple sources of information, exercising good analytical skills

* With limited supervision, work independently to complete assigned tasks and work responsibilities in order to meet agreed objectives; consider the impact of recommendations when making decisions or resolving problems

* Freely exchange ideas and information in a concise and logical way, and be sensitive to audience diversity

* Exercise required degree of tact and diplomacy when dealing with others and in handling sensitive issues

* Perform other duties as may be assigned

Experience Required

Skills and Experience:

* Experience within some areas of a finance function demonstrating finance skills and experience transferable / applicable to the role.

* Prior experience in a billing, invoicing or similar role preferable but not essential.

* E-Billing experience would be advantageous

* General understanding of accounting or finance principles or professional service accounting structure, environment and requirements

* Excellent English communication skills (verbal and written)

* Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook)

* Knowledge and experience of financial systems (SAP preferred but not required)

* Have confidence to escalate and ask questions, especially when being asked to deviate from standard processes

* Ability to prioritize and handle multiple tasks to meet deadlines

* Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands, including learning new skills or systems when required

* Strong problem solving and analytical skills

* Keen attention to details and effective organizational skills

* Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative

* Flexibility to work a reasonable shifting schedule is required
Description

Closing Dates: 28 September 28 2020

Location: Belfast

Billing Administrator

The Billing Administrator will provide billing and client invoicing services to the offices of Baker McKenzie.

Responsibilities:

* Prepare draft invoices, review and revise narratives in accordance with Firm billing policies, guidelines and standard processes, execute time/cost transfers and other value adjustments; finalize invoices and ensure that invoices are delivered for payment (via e-mail, post or e-billing as applicable); execute all billing tasks in accordance with established standard processes

* Submit client invoices through vendor E-Billing system, executing in accordance with client and firm guidelines.

* Identify and resolve technical issues and rejections including reasons, consulting with others as appropriate and escalating issues to management on a timely basis

* Maintain and update client billing information, instructions and requirements necessary in processing invoices

* Evaluate complex situations using multiple sources of information, exercising good analytical skills

* With limited supervision, work independently to complete assigned tasks and work responsibilities in order to meet agreed objectives; consider the impact of recommendations when making decisions or resolving problems

* Freely exchange ideas and information in a concise and logical way, and be sensitive to audience diversity

* Exercise required degree of tact and diplomacy when dealing with others and in handling sensitive issues

* Perform other duties as may be assigned

Experience Required

Skills and Experience:

* Experience within some areas of a finance function demonstrating finance skills and experience transferable / applicable to the role.

* Prior experience in a billing, invoicing or similar role preferable but not essential.

* E-Billing experience would be advantageous

* General understanding of accounting or finance principles or professional service accounting structure, environment and requirements

* Excellent English communication skills (verbal and written)

* Good working knowledge of MS Office applications (e.g. Excel, Word, Outlook)

* Knowledge and experience of financial systems (SAP preferred but not required)

* Have confidence to escalate and ask questions, especially when being asked to deviate from standard processes

* Ability to prioritize and handle multiple tasks to meet deadlines

* Ability to perform at high levels in a fast paced ever-changing work environment and successfully adapt to changing priorities and work demands, including learning new skills or systems when required

* Strong problem solving and analytical skills

* Keen attention to details and effective organizational skills

* Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative

* Flexibility to work a reasonable shifting schedule is required
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