We are seeking an Administrative Assistant/Legal Secretary to join our Commercial Litigation team in Putney, SW London.
You will report to the team’s Executive Assistants and will provide general administrative and other support to the department. Training will be provided for the role with a view to development and progression.
Main duties include but are not limited to:
To use Multi-Function Devices (MFD’s) and/or copiers for the purpose of copying, scanning, printing and finishing.
To produce accurate typed documents in accordance with the Firm’s style and standards whether originated by audio dictation, email or manuscript drafts or from existing saved documents.
To produce routine reports.
To assemble and/or check electronic or printed documents including accurate proof reading.
To have a good standard of written English and solid numeracy.
To ensure that files (both physical and electronic) are efficiently, accurately and regularly maintained.
Proficiency in the use of the Firm’s File Management software (and any subsequent document management system that may be introduced) to file and maintain all emails in appropriate client directories.
A thorough knowledge of and timely adherence to the Firm’s file maintenance procedures.
To be able to accurately and quickly enter electronic data.
File opening and closing
Thorough knowledge of and timely adherence to the Firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files.
Assisting the fee earner with completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims.
Being able to enter time manually on behalf of a fee earner if required.
To support the fee earner(s) through the efficient operation of all the Firm’s administrative procedures and policies.
Assisting in booking fee earners on conferences and courses.
Proactively maintaining MFD/departmental stationery supplies and local kitchen supplies.
Thorough knowledge of all internal policies and procedures, including booking couriers/taxis, booking external/float temps and knowledge of outsourcing procedures for copying/printing.
To work and behave in a professional manner and to a high ethical standard.
Comply with procedures set out in the Office Manual.
Carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.
Treat all information about the Firm and its client and their business as wholly confidential.
Key Personal Characteristics
A careful person able to understand particular tasks well and perform them to a high standard with excellent attention to detail.
An enthusiastic and energetic person wishing to improve their skills and experience.
A person who may have a particular higher level skill such as accounting or IT.
For more information and to apply, please visit our website.