We are seeking an enthusiastic Administrative Assistant to provide general administrative and other support to the Children Law team within the Children and Education Department based in our Kingston Office.
Our Children Law department represents clients in many varied disputes involving children including, child arrangements, care proceedings, adoption and abduction.
Position reports to: Senior Associates
This is a full-time post.
Main duties include but are not limited to:
Taking new telephone and email enquiries.
Arranging client appointments.
Meeting and greeting new clients.
Copying, scanning, printing and finishing.
To produce accurate typed documents in accordance with the Firm’s style to produce routine reports.
To assemble and/or check electronic or printed documents including accurate proof reading.
To have a good standard of written English and solid numeracy.
To ensure that files (both physical and electronic) are efficiently, accurately and regularly maintained.
Proficiency in the use of the Firm’s File Management software (and any subsequent document management system that may be introduced) to file and maintain all emails in appropriate client directories.
A thorough knowledge of and timely adherence to the Firm’s file maintenance procedures.
To be able to accurately and quickly enter electronic data.
File opening and closing
Thorough knowledge of and timely adherence to the Firm’s physical and electronic file opening and archiving procedures, including the use of temporary storage of files.
Assisting the fee earner with completion of basic documentation, such as cheque requests, electronic payment requests, receipts and transfers and expenses reclaims.
Being able to enter time manually on behalf of a fee earner if required.
To support the fee earner(s) through the efficient operation of all the Firm’s administrative procedures and policies.
Assisting in booking fee earners on conferences and courses.
Proactively maintaining MFD/departmental stationery supplies and local kitchen supplies.
Thorough knowledge of all internal policies and procedures, including booking couriers/taxis, booking external/float temps and knowledge of outsourcing procedures for copying/printing.
To work and behave in a professional manner and to a high ethical standard.
Comply with procedures set out in the Office Manual.
Carry out duties given by the partners or employees faithfully and diligently and follow all reasonable instructions.
Treat all information about the Firm and its client and their business as wholly confidential.
Key Personal Characteristics
An enthusiastic and energetic person wishing to improve their skills and experience.
A ‘can do’ attitude to problem solving.
An empathetic communication style.
An ability to multi task
For more information and to apply, please visit our website.