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Eversheds is not your average law firm and we're not looking for average people. We do things differently in the way we treat our people and the service we provide. That's how we've become one of the largest law firms in the world and a great place to work and develop your career. If you would like to join us we are looking for a highly motivated, committed and organised secretary to join our Real Estate practice group and provide secretarial and administrative support to our legal advisors within the Core Real Estate team. The role will be an appropriate split of support to the legal advisors and general administration. Legal experience not necessary but would be beneficial. You will be responsible for a broad range of activities, including: Pro-active and appropriate use of Outsourced Document Production teams. Support legal advisers with marketing and Business Development related activity, including organising events, preparing marketing activity reports and Meet & Greets. Urgent/confidential work delivered to Eversheds House-style producing high quality documents and ensuring files are maintained. Proactively manage file closure/archiving/scheduling. Organising and planning meetings, to include coordinating agendas and papers for internal and external meetings. Maintaining client information on client files/Marketing Database/Internal Client Engagement Bank/Webinars/Sharepoint/Practice Group Mail boxes/Diploma admin. Proactive Billing and Financial Support; monthly/quarterly billing runs; management of client accounts; resolving internal/external financial queries; preparation and submission or payment of third party invoices, dealing with incoming and outgoing monies. Coach and train new team members, as and when required sharing your knowledge of IT systems and other specialist skills. It is expected that you will be able to proactively support a team of legal advisers/partners/key clients and produce high quality documents, manage extremely busy diaries and arrange complex travel itineraries. You will have an enthusiastic approach to dealing with day to day tasks and longer term initiatives/projects and be confident working with limited supervision. As part of your day to day approach, you will take account of others? workloads and be ready to help. As an inherent part of this role, you will ensure client confidentiality is maintained at all times. You will seek to provide outstanding levels of client service at all times. You will project a positive and professional image of the firm to clients. You will seek opportunities to grow and share knowledge and learn about wider business activity. You will demonstrate a wide range of skills including excellent interpersonal, organisational, verbal and written communication skills. You will be highly-motivated, accurate, work well under pressure and have a ?can do? approach. You will have proven ability to interpret financial information to fully support the fee earner in their client and matter management responsibilities. You will have working knowledge of Solicitors Accounts Rules and their impact on key financial transactions. In addition to the above, Eversheds also require consciousness and full participation in the Firm?s commitment to equality and diversity, the environment and health and safety.
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This job expired on 21/02/2012
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