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2 months ago
Freeths
Location: Oxford
Job type: Permanent
Category: Company Secretary Jobs
Closing date:
13/10/2017

Term:
Permanent

Working hours:
Full-time
(Monday to Friday 9.00am - 5.00pm with 1 hour for lunch)

Department:

Clinical Negligence

Location:
Oxford

The firm

The Freeths Group is one of the UK's leading regional law practices. We offer services to both the commercial and private client across the entire legal spectrum. We operate from offices in Birmingham, Derby, Leeds, Leicester, London, Manchester, Milton Keynes, Nottingham, Oxford, Sheffield and Stoke.

The firm has a wide range of clients throughout the UK with many clients having strong international connections. We have 130 partners and over 750 members of staff in total. Our annual revenues reached over £63 million for the financial year ending 31st March 2016.

Our client base reflects our nationwide strength and our nationwide service delivery. We are committed to continuous improvement and our increasing success as a business is built on achieving success for our clients. We work in close partnership with clients, providing positive, practical solutions and clear, comprehensive advice.

Our aim is to attract and retain the most talented people, and part of this is providing a great place to work. So, to support fairness and equality and to encourage a healthy work-life balance, we continually monitor and improve our benefits.

We are proud that what we have achieved has been recognised over the past few years, being awarded Best Companies star status on a number of occasions and featuring 3 times in the Sunday Times 100 Best Companies to Work For. We are also a silver standard accredited Investor in People Company, which means we are recognised for our efforts to improve work place engagement, leadership, personal growth, wellbeing, team working and our impact on society.

The department

Our busy Oxford office are looking to recruit an experienced Legal Secretary to join their Clinical Negligence;-

Main Purpose of the Job:

To provide an effective and efficient secretarial support service. Communicating effectively across all departments and with clients. Continually looking to streamline and improve processes within the department.

Key Accountabilities:

*

To produce documents and letters as directed by fee earners by means of computerised word processing and document management systems.

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To maintain electronic files and filing systems in an organised and efficient manner as required.

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To attend to clients by telephone and in person in a professional manner.

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Redaction of documents

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Compiling and maintaining electronic date rooms

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Creating bibles of transaction documents

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Maintaining, updating and reviewing statutory books

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Companies House filings

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Scanning documents in an organised and efficient manner

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Company incorporations

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To assist fee earners with day to day administrative matters as required including:-

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Opening new files

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Closing files and archiving

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File organisation and filing in accordance with departmental procedures

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Assisting with billing procedures, cheque requests and other account enquiries

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Making appointments, arranging meetings and maintaining an up to date computerised diary

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Making travel arrangements

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Maintaining an up-to-date compliance record for the fee earners

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To attend appropriate training courses to improve all elements of job requirements.

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Any other reasonable task which may be required from time to time

Person Specification

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Knowledge and Experience:-

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Extensive knowledge of legal secretarial duties and skills

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Extensive corporate knowledge including knowledge of Companies House, experience with online data rooms, bibles and corporate transactions not preferable but not essential

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Advanced working knowledge of MS Office applications including specifically Outlook, Word, Excel and Powerpoint

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Accurate and efficient PC Skills

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Accurate and speedy copy and/or audio typing skills

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Experience of document Management System desirable

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Experience of statutory books and company compliance desirable.

Personal Qualities:-

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Demonstrates the ability to show initiative

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Able to prioritise effectively

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Ability to work under pressure

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Flexible and professional approach

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Excellent communication skills

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Must be willing to undertake further training as required

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Willing to take on additional responsibilities desirable.

Diversity

We have a clear Diversity and Equal Opportunities Policy in place and it applies to all aspects of recruitment, employment, promotion and training.

Part of this is providing an inclusive work environment where everyone has the opportunity to succeed; and making sure there are no obstacles based on sexual orientation, disability, age, gender, marital status, race, national or ethnic origin, colour, pregnancy and maternity, religious or philosophical belief.

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