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7 months ago
CMS
Location: Reading
Job type: Permanent
Category: Company Secretary Jobs
CMS are looking for a Junior Legal Secretary in our Reading office. This role will be to ensure the provision of a high-quality and efficient team secretarial service to fee-earners within the Practice Group as required, including trainee solicitors, with support from more experienced colleagues

About the role

Your focus will be on the development of your ability to efficiently manage your own workload and on being proactive with the ability to work on your own initiative when given the appropriate level of instruction.

Personal Development:

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Become familiar with the legal terminology of your respective Practice Group

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Establish positive and effective working relationships with colleagues at all levels

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Become adept at using the firm’s IT systems and software packages

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Become adept at proof-reading and carrying out quality checks on all work produced

Organisation:

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Provide effective mailbox management for fee-earners

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Take responsibility for fee-earners diary management, as required, including booking meeting rooms, refreshments etc

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Set up video and conference calls and circulate relevant information to all parties

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Book travel arrangements, including flights, accommodation, taxis etc as required

Documents/Correspondence:

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Draft basic correspondence for fee-earners

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Digital dictation as required

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Amend short agreements/documents as required

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Carry out short document comparisons

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Production of bibles following matter closing

Administration:

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Liaison with Records Management including retrieving and archiving

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Filing (hard copy and electronic)

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Printing and photocopying as required

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Scanning documents into the electronic document management system

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Distributing and scanning incoming mail

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General ad-hoc office queries

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Answer and respond to telephone calls and queries

About you

Qualifications & Experience

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Previous office experience preferred but not essential

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Reliable with a strong work ethic and a ‘can-do’ approach

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Team player

Skills & Knowledge

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High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint

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Well-developed administrative skills with the ability to multi-task under pressure

About us

CMS is an international organisation with market leading businesses throughout Europe, The Middle East, Asia and beyond.

Ranked as the world’s 6th largest law firm by lawyer headcount and 6th largest in the UK by revenue, CMS works with clients in 39 countries from 70 office worldwide.

On 1 May 2017, CMS, Nabarro and Olswang came together to create a new future-facing firm, one that is well equipped to help our clients face the future with confidence. We are driven by technology and readily embrace the possibilities it opens up for developing new and better ways of delivering legal services. And we recruit, value and nurture top talent.

Equal opportunities

CMS is committed to promoting equal opportunities in employment, to not only adhere to current employment law, but to harness the full potential of our staff and ensure that all individuals are treated fairly and with respect. To meet this aim CMS endeavours to treat all staff and job applicants equally, on the basis of merit and the ability to do their job. Everybody will be treated equally regardless of race, colour, age, religion or belief, gender, gender identity, gender expression, marital or civil partner status, ethnic or national origin, physical or mental disability, sexual orientation, and pregnancy or maternity status (“Protected Characteristics”).

For further information about CMS’ diversity initiatives and programmes, please click here to view the diversity pages on our website.

How to apply

If you are interested please apply online or contact Phoebe Napier, Recruitment Advisor, for more information.

Please note that CMS have a preferred agency panel in place. Only applications submitted via the portal at the point of instruction will be accepted.

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