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21 days ago
POSITION DESCRIPTION ACCOUNTS PAYABLE ASSISTANT Position Title Accounts Payable Assistant Department Finance Position Type Full Time - Permanent
Role Summary We are looking for an Accounts Payable Assistant to join our highly regarded team at Baker
McKenzie Global Services, Belfast.

The successful applicant will be part of a small Local Finance team who will be primarily responsible
for managing the accurate and timely processing of the Accounts Payable function in the Belfast
office.

We are looking for someone to join the team who has a very strong work ethic and a genuine interest
in process improvements and working for a law firm. The Firm Baker McKenzie is a truly global law firm. We have more offices in more locations than any other law
firm and most of our work has an international dimension. With 13,000 people in 47 countries, few
other firms can claim to be so multi-national.

And, because we have no global head office, at the local level we can offer you the best of both
worlds: the work, pride and experience of being part of one of the world's leading law firms but in a
local office environment that is friendly and supportive. No matter what the role or level, our strategy is
to encourage and support every Baker McKenzie person to fulfil their potential.

Our Belfast office is a centre of excellence and focuses on providing high quality legal services to the
Firm's clients around the world, and business and administrative services to our many offices and
practice groups.

Responsibilities  Responsible for the Accounts Payable function, including:
o Receiving, verifying and coding invoices o Processing invoices and matching to Purchase Orders o Preparing fortnightly payment runs through SAP and online banking system o Completing supplier statement reconciliations o Completing monthly AP balance sheet account reconciliations

 Responsible for reviewing and verifying staff travel claims and expenses  Responsible for preparing bank reconciliations on a weekly basis  Responsible for maintaining records on the company credit card and reconciling account
weekly  Responsible for maintaining fixed asset register  Responsible for responding to queries on travel and preparing monthly management reports
on travel

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 Assisting with year end accounts preparation and audit file and deal with queries from
external auditors  Ad hoc administrative and financial support to the finance and wider team.

Job Holder Requirements

Essential Criteria:  2+ years experience within a finance role  Experience of using an accounting package (SAP desirable but not essential)  Good knowledge of Microsoft Office, in particular Microsoft Excel (to include pivot tables and
Vlookups)  Drive and ambition to learn and to be part of a team.

Desirable Criteria:  Relevant undergraduate degree with 2.1 classification or above.  Experience of SAP  Experience of SharePoint.
Technical & Personal Skills:  Excellent communication skills, both written and verbal as role will involve dealing with Senior

Management  A motivated and driven individual  Close attention to detail  Ability to work effectively both independently and within a team environment  Commitment to perform responsibilities within high professional and ethical standards.

Baker McKenzie Global Services Belfast is committed to promoting diversity and inclusion for all. This
is intrinsic to everything we do and underpins Baker McKenzie's vision to be the premier global law
firm. This vision cannot be achieved without harnessing the imagination and the creative problem-
solving capability of talented people whatever their background. Our unique international culture is
reflected in the drawing together of a worldwide family of individuals from diverse cultures and
backgrounds in all of our offices.

The Belfast office mirrors the wider firm in encouraging the best people, regardless of race, religion or
belief if any, gender, gender identity, disability, sexual orientation or age, to fulfil their professional
aspirations with us so as to create an exciting and diverse legal environment. 2

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