Cloud computing within the legal sector in 2011
This year has seen cloud computing have a major impact in many different areas and the legal sector is just one place where it has the potential to cause a sea change in the way that business is conducted and costs are cut.
One of the biggest reasons for companies involved in the legal sector to make the leap to the cloud is improved security and efficiency for data storage and the streamlining of email systems which can occur without increasing the IT budget.
Cost cutting
By taking these services out of the office and relying on a third party provider to handle them, the time and money usually spent on updating and maintaining systems in-house can be allocated to more fruitful matters. Some estimate that IT experts working in legal environments spend almost three quarters of their time preserving servers and making sure systems run smoothly, but with cloud computing, you can outsource these concerns and costs and allow employees to put their efforts into growing the organisation.
Of course, the sensitivity of the information handled by the legal sector can make firms cagey about handing over the reins of responsibility to an external source and keeping private emails on distant server clusters can understandably cause concerns over security. However, many companies are helping to mitigate fears by taking an incremental approach to cloud adoption, which is something many industry experts support.
Backup
Investing in a cloud platform as a backup for your on-site data and email systems has several obvious benefits. The first is that you can ensure business continuity should something fail internally, because you will be able to switch to harnessing the cloud until the problem is rectified. Secondly, you will have a dedicated backup of vital information stored away from your premises, making disaster recovery all the easier and permanent data loss through hardware faults a thing of the past.
Uninterrupted service from cloud providers has additional benefits for the legal sector. Because most platforms operate in a web based environment, it is possible to gain access to files, emails and programs through any Internet ready device. This makes remote working far simpler to achieve and can greatly increase the flexibility of your practice.
Some cloud experts cite the recession as a driving force behind cloud migration in the legal sector as it has helped supporters to convince those who are sceptical about the confidentiality of using such services to take the leap based on the potential savings. One company made savings of over £700,000 annually as a result of switching to a cloud provider for its email, according to Computer Weekly. Figures like this are difficult to argue against and enterprising legal businesses are paving the way for a wider roll-out of cloud computing services across the UK and the developed world.
Of course, cost cutting should not be the only reason to migrate to the cloud and there is always work going on in order to secure cloud computing against manipulation from malicious influences. Security is never assured even when using on-site technology and data loss can occur when laptops or memory sticks are lost or stolen, indicating that no system is perfect and the cloud is an improvement.
Photo by Kevin Dooley





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